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MS Office helps you work more efficiently and effectively.

Office offers
integrated software tools that are powerful, yet easy to learn and use.
Large and small offices can use Office –based applications for many of
their day-to-day computer needs, families and home based businesses
can also needs simple and analysis tools for their computers

One of the most helpful features of Office is its capability to adjust different
tools according to the users requirement, for examples, Word dose not
display all menu commands in a particular Menu, it display the commands
used most often by the user. So we can say that Office is fully integrated.
MS Word

When you need to write any text based document like letters, memos,
reports, newsletters, invoices, fax messages etc on a computer, you look
on a Word Processor. The biggest advantage in case of a word processor
is ‘electronic cut and paste’, which means that user can move the typed
matter around and in other document. MS Word is a word processor
that supports many features, including the following –
Automatic corrections for common mistakes as you type using special auto–
correcting tools
1. Wizard and templates that create and format documents for you
2. Advanced Page layout and formatting capabilities
3. Numbering, bulleting and shading tools
4. Multiple document views so that you can see a rough draft of your document for
the look of a final printed page as you write
5. Integrated grammar, spelling, and hyphenation tools
6. Newsletter-style, multiple columns, header, footers and endnotes in your
publications
7. Drawing, border and shading tools that enable you to emphasize headers, draw
lines and shapes around your text, and work with imported art files
8. Web-page development for internet users so that they can turn their documents
in to web pages
9. Tables can be added in between the text for showing data in tabular format.

Example: - To write letters, memos, newsletters, invoices, fax messages etc on a


computer User is editing a business letter to send to a client.
MS Excel:

If you wish to tabulate information, i.e. arrange data in the form of


rows and columns and manipulate and analyze it, MS Excel can be
used to organize and sort non-numeric information, create complex
table, chart, graphs etc. The primary goal for Excel is to help you
organize and manage numerical/financial information such as
Income Statement, Balance Sheet and Forecast. MS Excel is an
electronic worksheet program that supports many features
including:

1. Automatic cell formatting


2. Automatic worksheet computations that enable you to generate
worksheet that automatically recalculate when you make a
change to a portion of the worksheet
3. Built in functions such as financial formulas, that automat
common tasks
4. Automatic row and column computation of value range with
AutoFill
5. Turn your worksheet into professionally produced reports
6. Powerful chart and graph that can analyze your numbers and
turn them into simple trends

Example: - To organize and sort information, create complex table,


chart, graphs etc. The User is getting ready to enter invoice
information for a sale.
MS PowerPoint:

PowerPoint is a tool to make presentation using colours, graphics, drawing,


animation, audio, video etc. With PowerPoint, you can create colourful &
animated slides, speaker notes and handouts. It is a powerful tool which
supports following features:

1. The capability to turn word document outline into presentation notes


2. Using the AutoContent wizard to generate presentations automatically
3. Sample design templates that provide you with a fill-in-the-blank
presentation
4. Power point display your presentation on your screen just as a slide
projector displays slides
5. Power point set the time to control the contents as well as slides of your
presentation
6. A collection of clip art files, icons, sounds and animations that you can
embed to make presentation come alive
7. Numerous transitions and fades between presentation slides to keep
your audience attention
8. The capability to save presentations as web pages that you can then
present on the internet

Example: - You can create colorful & animated slides, speaker notes and
handouts. The user is getting ready for a presentation and has only a few
minutes to prepare seven color slides for the meeting.
A sneak preview on MS Office 2007

It is interesting o note that MS Office 2007 was codified as Office ‘12’


in the initial stage of its development and testing. It was presumed
as twelve packages of different editions for different purposes. But
these have been released in a combination of eight packages
according to the needs of precisely targeted users. These editions
are distributed as:

1. Microsoft Office Ultimate 2007


2. Microsoft Office Enterprise 2007
3. Microsoft Office Professional Plus 2007
4. Microsoft Office Professional 2007
5. Microsoft Office Small Business 2007
6. Microsoft Office Standard 2007
7. Microsoft Office Home and Student 2007
8. Microsoft Office Basic 2007
The twelve offerings have been collected into these eight well
thought of packs keeping in mind the budget and requirement
of the user.

New Features in MS Office 2007:

1. User Interface: - The new result oriented User


Interface (UI), officially known as MS Office Fluent, is
featured in the core applications of MS Office: Word,
Excel, PowerPoint, Access and Outlook. According to
the Microsoft, the new UI canters on the principle of
helping people focus on that they want to do, rather
than the details of how to do it. You can check the
preview effect of the command after moving on the
required icon.
2. The Office Button: - The Office 2007 Button,
located on the top left of the window, replaces the
file menu and provides access to functionality
common across all Office applications, including but
not limited to opening, saving, printing and sharing a
file. User can also choose colour schemes for the
interface.

3. Ribbon: - the Ribbon, a panel that groups


the command buttons and icons, organizes
commands as a set of tabs, each grouping
relevant commands. Each application has a
different set of tabs which expose the
functionality that application offers. For
example, Excel has a tab for graphing
capabilities but Word dose not feature the
same. The Ribbon is designed to make the
features of the application more accessible
with fewer mouse clicks as compared to the
menu based UI in earlier versions of Office.
This Ribbon interface is also named Microsoft Office
Fluent by Microsoft.
4. Contextual Tabs: - Some tabs appear only when certain objects
are selected, called Contextual Tabs. Contextual tabs expose
functionality specific only to the object with focus. For example:
Selecting a picture opens the Pictures tab, which presents options
for dealing with the picture.
10. File Formats: - Microsoft Office 2007 uses a new file format, called Office
OpenXML, as the default file format. It is based on XML (Extensible Markup
Language) and uses the ZIP (compressed) file container. According to
Microsoft, documents created in this format are up to 75% smaller that the
same documents saved with the previous version of MS Office.
Word documents without macro extensions are now saved using a .docx
extension rather that the traditional .doc extension. Files containing macros
are saved with the extension .docm. You can also save your MS Office 2007
documents in the old format so that they will still be usable in previous version
of MS Office.

11. User Assistance System: - In MS Office 2007, the Office Assistants have
been completely replaced with the much improved help system. One feature of
the new help system is Super Tooltips which explain detailed description of
what most buttons/icons do.

12. MS Office Groove 2007: - MS Office 2007 also includes Groove, which can
also be used in managing workspace session, including access control of the
workspace. To collaborate on one or more documents, a workspace has to be
created and those who are to work on it have to be invited. Any file shared on
the workspace is automatically shared among all the participants. The
application also provide real-time messaging, including one-to-one as well a
grouping messaging.
13. Themes and Quick Styles: - Microsoft Office 2007 places different
document themes and quick styles. The document Theme defines the
colours, fonts and graphic effects for a document. The new office theme
file format (.thmx) is shared between Word, Excel, PowerPoint and
Outlook email messages. Quick Styles are galleries with a range of styles
based on the current theme. There are quick style galleries for text,
tables, charts, SmartArt, WordArt and more. The style range goes from
simple/light to more graphical/darker.
What’s new in MS Word 2007: -

MS Word 2007 is a powerful program that provides


the ability to create and share professional documents
by combining a complete set of writing tools with an
easy-to-use interface. It also presents new tools to
compose and publish blogs directly from Word. Blog
Entries- These can be authored in Word itself and
uploaded directly to a blog. This gives the freedom to
a user to enjoy blogging and cut away mundane tasks
of logging in to a new service, copying and uploading
a blog. Supported blogging sites include Windows
Live Spaces, Wordpress, SharePoint, Blogger,
Community Server etc. Quick Styles- Word presents
an array of all new professional stylesheets (and
ability to switch easily among them). This enhances
user satisfaction and increase the level of changes
available to each one of them. Word Count- This is
listed by default in the status bar. This word count
dynamically update as you type.
Contextual Spell-checker- This will also catch incorrect usage of correctly spelled
words.

Translation Tool Tip Option- It is available for English (U. S.), French (France)
and Spanish (International sort) languages. When selected, placing the mouse
cursor over a word will display its translation in the particular language. Non-
English versions have different sets of languages can be added by using a separate
multilingual pack.
Automated generation This can be done for citations and bibliographies according
to defined style rules, including APA, Chicago, and MLA. Changing style updates all
references automatically. Connect to web services to access online reference
databases.

Mathematical Equation This has been revamped completely and reengineered to


look like the original text with linear input/edit language or GUI interface. It also
supports the Unicode Plain Text Encoding of Mathematics.

Page Layout A preset gallery of cover pages with fields for Author, Title, Date,
Abstract etc. is available in the page layout tab of the Word Ribbon. These follow the
theme of the document intuitively.
Document comparison engine This has been updated to support
moves, differences in tables, and also for easy-to-follow tri-pane view
of the original document, new document, and differences.

Full screen reading layout This shows two pages at a time with
maximal screen usage, plus a few critical tools for reviewing. This
functionality is very helpful in reviewing a document.

Document Inspector This is a new addition in the Word scenario.


It collates and strips Word documents of information such as author
name and comments and other 'metadata'.

Building Blocks This lets you save frequently used content, so that
they are easily accessible for further use. Building blocks can have data
mapped controls in them to allow for form building or structured
document authoring.
What’s new in MS Excel 2007: - Excel 2007 is a powerful program to create
and format spreadsheets, and also to share information. With the MS Office
Fluent interface, it is easier to create and use rich data visualization and
professional-looking charts than its previous version. Office XML format
allows to reduce file size, improve data recovery and increase the
interoperability of their spreadsheet with other data sources

Extended Support Up to 1,048,576 rows and 16,384 columns in a single


worksheet, with 32,767 characters in a single cell (17,179,869,184 cells in a
worksheet, 562,932,773,552,128 characters in a worksheet).

Conditional Formatting This introduces support for three new features -


Colour Scales, Icon Sets and Data Bars.

Colour Scales automatically add colour to the background of a group of cells


with different colours according to the values.

Icon Sets These precede the text in a cell with an icon that represents some
aspect of the value of the cell with respect to other values in a group of cells.
Icons can be conditionally applied to show up only when certain criteria is
met, such as a cross showing up on an invalid value, where the condition for
invalidity can be specified by the user. o Data Bars These show as a gradient
bar in the background of a cell the contribution of the cell value in the group.
Column Titles These can optionally show options to control the layout of the
column.

Multithreaded Calculation Formulae calculation can be carried out to


speed up large calculations, especially on multi-core/multi-processor systems.

User Defined Functions (UDF) these are custom functions written to


supplement Excel's set of builtin functions. They support the increased
number of cells and columns. UDFs now can also be multithreaded. Server
side UDFs are based on the .NET managed code.

Data Import Importing Data from external sources, such as a database, has
been upgraded. Data can also be imported from formatted tables and reports,
which do not have a regular grid structure.

Formula AutoComplete This automatically suggests function names,


arguments and named ranges, and automatically completes them if desired,
based on the characters entered. Formulae can refer to a table as well.
CUBE Functions They allow importing of data, including set aggregated
data, from data analysis services, such as SQL Server Analysis Services.

Page Layout View This is to author spreadsheets in a way that mirrors the
formatting that will be applied when printed.

PivotTables They are used to create analysis reports out of sets of data. They
can support hierarchical data by displaying a row in the table with a '+' icon,
which, when clicked, shows more rows regarding it, which can also be
hierarchical. PivotTables can also be sorted and filtered independently, and
conditional formatting used to highlight trends in the data.

Filters A Quick filter option now allows the selection of multiple items from
a drop- down list of items in the column. The option to filter based on colour
has been added to the choices available.

New Charting Engine Excel features a new charting engine, which


supports advanced formatting, including 3D rendering, transparencies and
shadows. Chart layouts can also be customized to highlight various trends in
the data.
What’s new in MS PowerPoint 2007: -

PowerPoint 2007 makes it easier than ever to create dynamic and professional-
looking presentations. Its all-new user interface makes tasks and options easily
accessible to the user. In addition, new features like hierarchy graphics,
PowerPoint themes, custom layout support, improved text effects and shape
manipulation help one to create impressive and effective presentations.

• Improvements to Text Rendering- To support text based graphics.


• Rendering of 3D Graphics-
• Support for Tables pasting from Excel
• Slide Library-This lets you reuse any slide and presentation as a template. Any
presentation and slide can be published to the Slide Library
• Open Save Options- Any custom-designed slide library can be saved
• A presentation can be digitally signed
• Improved Presenter View Added Support for widescreen slides
•Allow Addition of Custom Placeholders

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