Professional Documents
Culture Documents
Office offers
integrated software tools that are powerful, yet easy to learn and use.
Large and small offices can use Office –based applications for many of
their day-to-day computer needs, families and home based businesses
can also needs simple and analysis tools for their computers
One of the most helpful features of Office is its capability to adjust different
tools according to the users requirement, for examples, Word dose not
display all menu commands in a particular Menu, it display the commands
used most often by the user. So we can say that Office is fully integrated.
MS Word
When you need to write any text based document like letters, memos,
reports, newsletters, invoices, fax messages etc on a computer, you look
on a Word Processor. The biggest advantage in case of a word processor
is ‘electronic cut and paste’, which means that user can move the typed
matter around and in other document. MS Word is a word processor
that supports many features, including the following –
Automatic corrections for common mistakes as you type using special auto–
correcting tools
1. Wizard and templates that create and format documents for you
2. Advanced Page layout and formatting capabilities
3. Numbering, bulleting and shading tools
4. Multiple document views so that you can see a rough draft of your document for
the look of a final printed page as you write
5. Integrated grammar, spelling, and hyphenation tools
6. Newsletter-style, multiple columns, header, footers and endnotes in your
publications
7. Drawing, border and shading tools that enable you to emphasize headers, draw
lines and shapes around your text, and work with imported art files
8. Web-page development for internet users so that they can turn their documents
in to web pages
9. Tables can be added in between the text for showing data in tabular format.
Example: - You can create colorful & animated slides, speaker notes and
handouts. The user is getting ready for a presentation and has only a few
minutes to prepare seven color slides for the meeting.
A sneak preview on MS Office 2007
11. User Assistance System: - In MS Office 2007, the Office Assistants have
been completely replaced with the much improved help system. One feature of
the new help system is Super Tooltips which explain detailed description of
what most buttons/icons do.
12. MS Office Groove 2007: - MS Office 2007 also includes Groove, which can
also be used in managing workspace session, including access control of the
workspace. To collaborate on one or more documents, a workspace has to be
created and those who are to work on it have to be invited. Any file shared on
the workspace is automatically shared among all the participants. The
application also provide real-time messaging, including one-to-one as well a
grouping messaging.
13. Themes and Quick Styles: - Microsoft Office 2007 places different
document themes and quick styles. The document Theme defines the
colours, fonts and graphic effects for a document. The new office theme
file format (.thmx) is shared between Word, Excel, PowerPoint and
Outlook email messages. Quick Styles are galleries with a range of styles
based on the current theme. There are quick style galleries for text,
tables, charts, SmartArt, WordArt and more. The style range goes from
simple/light to more graphical/darker.
What’s new in MS Word 2007: -
Translation Tool Tip Option- It is available for English (U. S.), French (France)
and Spanish (International sort) languages. When selected, placing the mouse
cursor over a word will display its translation in the particular language. Non-
English versions have different sets of languages can be added by using a separate
multilingual pack.
Automated generation This can be done for citations and bibliographies according
to defined style rules, including APA, Chicago, and MLA. Changing style updates all
references automatically. Connect to web services to access online reference
databases.
Page Layout A preset gallery of cover pages with fields for Author, Title, Date,
Abstract etc. is available in the page layout tab of the Word Ribbon. These follow the
theme of the document intuitively.
Document comparison engine This has been updated to support
moves, differences in tables, and also for easy-to-follow tri-pane view
of the original document, new document, and differences.
Full screen reading layout This shows two pages at a time with
maximal screen usage, plus a few critical tools for reviewing. This
functionality is very helpful in reviewing a document.
Building Blocks This lets you save frequently used content, so that
they are easily accessible for further use. Building blocks can have data
mapped controls in them to allow for form building or structured
document authoring.
What’s new in MS Excel 2007: - Excel 2007 is a powerful program to create
and format spreadsheets, and also to share information. With the MS Office
Fluent interface, it is easier to create and use rich data visualization and
professional-looking charts than its previous version. Office XML format
allows to reduce file size, improve data recovery and increase the
interoperability of their spreadsheet with other data sources
Icon Sets These precede the text in a cell with an icon that represents some
aspect of the value of the cell with respect to other values in a group of cells.
Icons can be conditionally applied to show up only when certain criteria is
met, such as a cross showing up on an invalid value, where the condition for
invalidity can be specified by the user. o Data Bars These show as a gradient
bar in the background of a cell the contribution of the cell value in the group.
Column Titles These can optionally show options to control the layout of the
column.
Data Import Importing Data from external sources, such as a database, has
been upgraded. Data can also be imported from formatted tables and reports,
which do not have a regular grid structure.
Page Layout View This is to author spreadsheets in a way that mirrors the
formatting that will be applied when printed.
PivotTables They are used to create analysis reports out of sets of data. They
can support hierarchical data by displaying a row in the table with a '+' icon,
which, when clicked, shows more rows regarding it, which can also be
hierarchical. PivotTables can also be sorted and filtered independently, and
conditional formatting used to highlight trends in the data.
Filters A Quick filter option now allows the selection of multiple items from
a drop- down list of items in the column. The option to filter based on colour
has been added to the choices available.
PowerPoint 2007 makes it easier than ever to create dynamic and professional-
looking presentations. Its all-new user interface makes tasks and options easily
accessible to the user. In addition, new features like hierarchy graphics,
PowerPoint themes, custom layout support, improved text effects and shape
manipulation help one to create impressive and effective presentations.