Faculty Orientation

Presented by:

Human Resources August 2011

October 30, 2006

Agenda
Services for UOIT employees
HR Overview Terms and Conditions of Employment Highlights of policies and procedures and where to find them HR Contacts

October 30, 2006

Work Life Balance at UOIT

Campus Athletic Centre:
staff memberships Fitness centre and classes Indoor running track, squash courts, tennis centre, skating rinks, summer camps, varsity athletics

Campus Health Centre:

pharmacy, physicians, massage therapists, chiropractor, flu shots, Health and nutrition counselling assessment and referrals

Employee Assistance Program (EAP):

Face to face counselling On-line lifestyle and health information
October 30, 2006

Fun Events
Childrens Holiday Party Baseball Tournament Mulligan s Golf League

Staff Summer BBQ Convocation

Open House
Presidents Reception
October 30, 2006

Human Resources Overview

Reflect in all our work the Universitys values of:
Integrity and respect Honesty and accountability Intellectual rigour

Attract and retain best faculty and staff Provide counsel and advice to managers to allow them to manage their employees effectively and fairly Lead the Universitys relationships with unions and employee associations Administer corporate obligations (examples include, pension and benefit plans, AODA, Employment Equity) Strong focus on open door policy for all faculty and staff
October 30, 2006

HR at UOIT
Overall responsibility for employment related policies and programs:
Recruit and attract faculty and staff Positive workplace culture valuing diversity and inclusiveness Competitive compensation salaries, benefits, pension Employee and labour relations Safe and supportive work environment health & safety, early & safe return to work Employee engagement and recognition initiatives Opportunities for growth - professional development, learning, performance feedback Counsel and advice to managers Legislative compliance HR Reporting and Information Management October 30, 2006

Information about Terms and Conditions of Employment

Collective Agreement with Faculty Association University-wide Policies and Procedures not set out in Collective Agreement
Workplace Violence and Prevention Policy IT Acceptable Use and Electronic Mail Policy Emergency Preparedness Plan Accessibility Policy

AODA Accessibility for Ontarians with Disabilities Act

All faculty/staff are required to complete Customer Service Training E-learning module
You will receive an e-mail providing you with a link to the training site (required information: Banner ID and Postal Code) Can also be accessed via the New Employee Online Orientation click on New Employee Checklist Print and send copy of certificate to HR
October 30, 2006

Performance Reviews
Performance Review Program
Set objectives and goals with Dean at beginning of academic year Assist faculty members in meeting professional and career goals and expectations Acknowledge and recognize individual faculty members success Target continuous improvement Align individual goals with overall University/Faculty objectives

Suggestions
Have regular one-on-one meetings with your Dean In these meeting, discuss your action plans and the Deans expectations for teaching, research, and service. Take advantage of meetings and workshops that are presented regularly through the Office of the Associate Provost, Teaching & Learning Make appointment with Office of Research Services as soon as possible to discuss granting opportunities in your area of expertise
October 30, 2006

Contacts in HR
Director Murray Lapp Administrative Assistant Linda Craig

HR Specialist Labour Relations Krista Secord

*FEAS, FESNS, Hsci.

Associate Director Joanne Evans

*Science

Occupational Health & Safety Officer Dave Roger

HR Officer Recruitment Natasha McGlashan

HR Generalist Julie Day

HR Specialist Beth Partlow

*FBIT, SSH, ED

HR Administrator Pension & Benefits Ollie Pehlemann

HR Specialist Pension & Benefits Mary Steele

October 30, 2006 *provides HR support for these faculties

Public Safety & Security

All emergencies on campus, dial 2400, (not 9.1.1.) Program your personal cell phone with the following number on a SPEED DIAL NUMBER : 905-721-3211 Classroom Emergency Phones - immediate 2 way communication with Campus Security Campus Security service has CPR and first aid qualified guards on duty 24 hours a day. Durham Regional Police Service also randomly patrol the campus
October 30, 2006

Public Safety & Security (Contd)

Surveillance cameras are located in buildings, on the grounds and along footpaths

CAMPUSWALK available 24 hours a day, call ext. 2400

Code Blue stations are located in campus parking lots for your security, for instant contact to security desk and activation of cameras monitoring in your location. Fire Evacuation Procedures and 2 stage alarm

October 30, 2006

Occupational Health & Safety

The University Health and Safety Policy states: The University of Ontario Institute of Technology (UOIT) has a vital interest in the health and safety of its employees, students, visitors and contractors. The prevention of occupational illness or injury is a major continuing objective and UOIT will make every reasonable effort to provide and maintain a safe and healthy work and learning environment.
October 30, 2006

Hazards in Academia?
Chemical liquids - cleaning products, paints, acids and solvents vapours & fumes - welding fumes and solvent vapours gases - acetylene, propane, carbon monoxide and helium flammable materials - gasoline, solvents and explosive chemicals

Physical electricity, radiation (ionizing & non-ionizing) unguarded moving machinery parts - saw blades, pulleys with belts, robotics constant loud noise high exposure to sunlight/ultraviolet rays, heat or cold working at heights with ladders and scaffolds liquids/spills on the floor October 30, 2006

Hazards in Academia? (Contd)

Biological blood and body fluids fungi, bacteria and viruses plants insect bites animal and bird droppings
Ergonomic poor lighting poor workstations and chairs constant lifting poor posture repetitive movements having to use too much force
October 30, 2006

U.O.I.T. Safety Committees

Legislated Safety Committees

Joint Health & Safety Committee

(Occ. Health & Safety Act)

Radiation Safety Committee

(Can. Nuclear Safety Commission)

Biosafety Committee
(Health Canada Lab Safety Guidelines)

Animal Care Committee

(Animals for Research Act & Can. Council on Animal Care)
October 30, 2006

Legislated Requirements
The Occupational Health & Safety Act (OHSA) The Regulations (workplace specific )
WHMIS regulation, covers most hazardous substances for industrial establishments, health care facilities, construction, diving operations for certain kinds of hazards like biological agents and x-rays. Designated Substances regulations - cover eleven especially dangerous materials
October 30, 2006

Whos a Worker?
Anyone who receives financial compensation for services performed. Includes paid research assistants & students Who is not a worker? Unpaid workers & volunteers - not covered by the OH&S Act but could pursue civil action.
October 30, 2006

Worker H&S Rights

The OHSA gives every worker three important rights.
You have the Right To Know
You have the right to know the hazards in your job. Your employer or supervisor must tell you about anything in your job that can hurt you and make sure you are provided with the information you need to work safely.

You have the Right to Participate

You have the right to take part in keeping your workplace healthy and safe. Report hazards to your supervisor.

You have the Right to Refuse Unsafe Work

In most situations, you can refuse to do a job if you believe it is likely to endanger you.
October 30, 2006

Worker Responsibilities
Comply with the Act, any applicable Regulations and the university health and safety rules; Use all machines and equipment the way you were trained to use them; Use any required personal protective equipment (such as goggles, gloves and safety glasses) the way you were trained. Don't modify them in any way; Report any hazards you see to your supervisor and/or anything you think may contravene the Act, its Regulations or university safety rules; Always work safely.
October 30, 2006

Whos a Supervisor?
OHSA definition: A person who: is in charge of the workplace and/or has authority over a worker or directs worker activity Can you think of a situation where you might be considered a supervisor?
October 30, 2006

Supervisor Responsibilities
Assure a worker works in a safe fashion using required protective equipment and devices Be familiar with hazards of the workplace and advise workers of them Provide written instruction (where so prescribed) to address the hazards Take all precautions reasonable under the circumstances for the protection of the worker Must be competent (as defined by OHSA) Must be duly diligent
October 30, 2006

Two Types of Training

General workplace safety information and/or training University safety rules & emergency procedures fire exit & extinguisher use & locations first aid locations and procedures
Specific safety training procedures - how to do the job and what Personal Protective Equipment (PPE) is needed how to use protective guards and safety features lockout procedures
October 30, 2006

In Case of Injury
In all cases of injury or illness at the workplace. Get first aid treatment right away. Tell the supervisor about any injury or any illness or condition (like skin rash, for instance) that you believe happened because of work as soon as possible, no matter how small. Report it using the online resource at: http://uoit.ca/forms/accidentinjury/ October 30, 2006

Health & Safety Resources

Security staff First Aid stations and trained volunteers Automatic External Defibrillators (AED)
Available throughout the college & university buildings

Web site resources:

http://www.uoit.ca/EN/main/11259/11270/16583/health_safety.html

October 30, 2006

Need to find a MSDS?

Available in your faculty or department To access the librarys MSDS database: UOIT home page Faculty + Staff; Campus Services; Human Resources; Health + Safety: Haz. Matls or Faculty + Staff; Library; Direct Access; Indexes and Databases; CCOHS
Enter your BANNER ID30,and password October 2006

H&S questions or concerns?

Your supervisor is the first person you should see. By law, your employer and your supervisor are responsible for making sure you know about the hazards your job. Joint Health and Safety Committee members are a great source of information. The Health and Safety Officer, a health and safety professional. It's part of my job to answer questions and provide advice.
October 30, 2006

Whats next?
Within the next week: Complete WHMIS For Everyone CD-ROM interactive training and send one copy of Certificate of Completion to HR.(CD available from library)

October 30, 2006

Need Additional Help?

Dave Roger, Health & Safety Officer Ext. 2140 or dave.roger@dc-uoit.ca

Thank you

October 30, 2006