FI Config TRNG

SAP Financial Accounting Course
June 2006
Course Overview
Course Objectives Course Content
2005 ABeam Consulting
Course Objectives
At the conclusion of this course, you will be able to:

Create financial accounting organization units Maintain financial accounting master data Influence creation and display of financial transactions Generate automatic financial data transactions Perform financial data analysis
Main Business Scenario
ABEAM is bidding for a consulting contract. In order to do this, ABEAM has to prepare a prototype to present to the prospective clients steering committee
Course Content
Unit 1
Unit 2 Unit 3
Basic Settings
General Ledger Accounts Payable
Unit 4
Accounts Receivable
Course Content
Unit 1
Unit 2 Unit 3
Basic Settings
Unit 4
Accounts Receivable
Unit 1: Basic Settings
Basic Settings
Organizational Elements for Financial Statements The Variant Principle
Contents
The Fiscal Year Variant Currencies
Organizational Unit in FI R/3
Creating Company Code
Company Code Components
10
The Variant Principle

The variant principle is a three step method used in R/3 to assign special properties to one or more R/3 objects. The steps are: 1) Define the variant 2) Populate the variant with values 3) Assign the variant This principle is used for: - Field status group - Posting period - Fiscal years
11 2005 ABeam Consulting
Fiscal Year: Objectives
Explain the necessity and use of fiscal year variant and the different types of posting period Define a fiscal year variant that matches your client requirement Assign the fiscal year variant to a company code
12
Fiscal Year
13
Currencies: Objectives
Define currencies in SAP system Maintain exchange rate type
14
Currencies
Every currency which will be used has to be identified by a currency code. Most of the world's currencies are already defined in the SAP R/3-System. Each currency code can have a validity date. n For every combination of two currencies, different exchange rates can be maintained which are distinguished by an exchange rate type. These different exchange rates can be used for various purposes such as: valuation, translation, conversion, planning, etc.
15
Maintaining the Exchange Rates
16
System Walkthrough
17
Define Company Code
18
Define Company Code
19
Define Company Code
20
Define Company Code
21
Define Company Code
22
Define Company Code
23
Define Company Code
24
Update Exchange Rate
25
Update Exchange Rate
26
Questions?
27
Course Content
Unit 1
Unit 2 Unit 3
Basic Settings
Unit 4
Accounts Receivable
28
General Ledger: Objectives
Describe how GL accounting is set up in R/3 Maintain and view GL accounts Complete daily accounting transactions in the General Ledger
29
Chart of Accounts
30
Define Chart of Accounts
31
Assign Chart of Account
32
One Chart of Accounts, Several Company Codes
Every company code that needs to use an account from the assigned chart of accounts has to create its own company code segment. Because the number and name of the account is maintained at the chart of account level, the account will have the same name and number in all assigned company codes.
Balance Sheet & P + L Accounts
34
The Account Groups for the GL accounts
35
The Field Status
36
Reconciliation Accounts
37
Method for Creating GL Accounts
38
Financial Statement Version
GKR Financial statement Germany

Assets
Items Sub - items -
CAUS Financial statement USA

. & OE Assets
Items items Sub items -
Liab
Items Sub -
Liab
Items
. & OE
Sub -
items
- ...
- ...
- ...
- ...
P&L
Items Sub Items items Sub items - ... - ...
P&L
- ... - ...
and many additional financial statement versions
39
System Walkthrough
40
Chart of Accounts
41
Chart of Accounts
42
Chart of Accounts
43
Chart of Accounts
44
Chart of Accounts
Assignment of COA to company code
45
Account Group
46
Account Groups
47
Field Status Variant
48
49
50
51
52
FS Version
53
FS Version
Click this copy function for FS version
54
FS Version
55
FS Version
56
Questions?
57
The R/3 FI Document
58
SAP Document Principle
59
Document Type
60
Important Standard Document Types
61
Posting Key
Detail view Account Item 1 / PK Amount 2. Debit or Credit? info . 1. S, D, K, A, M ?
The posting key (PK) has a

control function pertaining to the document line items. It determines the following: 1. 2. Account type for the posting of the line item Posting of line items as debit or credit postings 3. Field status of additional information
Tax ID
Additional Cost center Text ...
Business area 3. Field status?
62
Standard Posting Key
Customers 01 02 03 04 05 06 07 08 09 11 12 13 14 15 16 17 18 19
Vendors 21 22 23 24 25 26 27 28 29 31 32 33 34 35 36 37 38 39
General Ledger 40 80 81 83 84 85 86 50 90 91 93 94 95 96
For postings to G/L accounts Assets 70 75 Material 89 99 from MM
63
Field Status Group
64
Account Information
Balance display
ORIGINAL DOCUMENT
Account 100000 Line item list

January February March April ... ... 100000+ 400000+ 300000 100000+
Optically archived
Account 100000
1.3.2000 400000 -
10.3.2000
12.3.2000 15.3.2000 18.3.2000 20.3.2000 25.3.2000
300000 100000+ 500000+ 200000+ 200000 200000 -
Optional
Document
03/18/2000
Line items
01 100000 200000 02 113100 200000+
65
Document Number Range
66
Posting Periods: Objectives
At the conclusion of this topic, you will be able to:

Open and close posting periods for one or several company codes Describe how certain account types can be open and closed differently
67
Posting Periods
68
Posting Period Variant
Several company codes can use the same posting period variant. The closing and opening of periods is then done at the same time for all assigned company codes, thus making period maintenance easier.
69
Period Check by Account Type
70
System Walkthrough
71
72
73
74
Document Type
75
Document Type
76
Document Type
77
Posting Keys
78
Posting Keys
79
Posting Keys
80
Posting Periods
81
Posting Periods
82
Posting Periods
83
Posting Periods
84
Posting Periods
85
Exercises
86
Basic FI Documents: Objectives

Post Basic FI Documents
87
Basic FI Postings
The R/3 Financial module uses one document posting transaction for a lot of different postings, e.g. General Ledger Account Postings Accounts Receivable Invoice Postings Accounts Receivable Credit Memo Postings Accounts Payable Invoice Postings Accounts Payable Credit Memo Postings
88
Basic FI Posting: Header and 1st Line Item
89
Basic FI-Posting: Additional Line Items
90
Posting Control: Objectives

Set default values
Configure payment terms and automatic discount postings
91
User Defaults
92
Systems and Accounting Defaults
93
Payment Terms & Discount: Objectives

Configure a payment terms Configure automatic discount postings
94
Payment Terms
95
Payment Terms: Basic Data
96
Cash Discount
97
Posting Cash Discounts
98
Clearing: Objectives

Clear an account Post various payment and payment differences Reset cleared items
99
Open Item Clearing: Objectives

Describe the clearing process Clear an account Post with clearing
100
Open Item Clearing
101
Posting with Clearing (1)
102
103
104
Posting Clearing (4)
105
System Walkthrough
106
Set of Default Values
107
108
109
110
Maintain Payment Terms
111
112
113
114
Bank Master Data: Objectives

Create bank master data Define your house banks Define your accounts within your house banks Maintain the link between bank and GL accounts
115
Bank Master Data
116
Bank Master Data
In the customer/vendor master record, the field Bank Type is used to distinguish between different banks. When processing invoices, if the customer/vendor has more than one bank, the user can choose from the different banks by using the match code in the partner bank field. n The house bank-IDs and the bank types can be used by the payment program to determine the banks to be used. n
Bank Accounts
Bank accounts that are managed by house banks have to be defined as well. The accounts can be identified by an account-ID, which is unique per house bank. The bank account data contains the number of the account at your bank, the account currency and the G/L account which reflects the postings on your bank account in the general ledger. n For every bank account, a G/L account must be created. This G/L account is assigned to the bank account and vice versa. Both accounts have to have the same account currency.
118
System Walkthrough
119
Incoming and Outgoing Payments: Objectives

Post various incoming and outgoing payments Reset cleared documents
120
The Payment Process
121
Document Header: Payment Header
122
Document Header: Bank Data
123
Document Header: Open Item Selection
124
Process Open Items
125
Post the Payments
126
Course Content
Unit 1
Unit 2 Unit 3
Basic Settings
Unit 4
Accounts Receivable
127
Accounts Payable
Contents
Vendor Master Data Accounting Transactions Integration with Materials Management Closing Operations in Accounts Payable
128
Accounts Payable: Objectives

Describe how accounting payables is set-up in the system
129
130
Vendor Account in SAP FI
131
Account Groups for Vendors
132
Daily Accounting Transactions in AP
133
Enjoy Invoice / Credit Memo Entry
134
The Recurring Entry Program
135
Element of Payment Transactions
136
Parameters
137
Proposal Run
138
Edit Proposal
139
Payment Run
140
Print Payment Media
141
142
Purchasing Data in the Vendor Master Data
143
Three Stage Verification (Standard)
144
145
Overview of Accounts Payable Closing
146
Balance Confirmation
147
Foreign Currency Valuation
148
Foreign Currency Valuation
149
System Walkthrough
150
Account Groups
151
Account Groups
152
Account Groups
153
Account Groups
154
Account Groups
155
Forex Valuation
156
Forex Valuation
157
Forex Valuation
158
Forex Valuation
159
Forex Valuation
160
Forex Valuation
161
Forex Valuation
162
Forex Valuation
163
Exercises
164
Course Content
Unit 1 Unit 2 Unit 3 Unit 4
Basic Settings General Ledger Accounts Payable Accounts Receivable
165
Accounts Receivable
Contents
Customer Master Data Daily Accounting Transactions in Accounts Receivable Integration with SD Credit Management Closing Operations in Accounts Receivable
166
Accounts Receivable: Objectives

Describe how accounting receivables is set-up in the systems Maintain and view master data Describe how SAP supports the financial statement preparations in accounts receivable
167
168
Customer Account in SAP FI
169
Account Group for Customers
170
171
Enjoy Invoice/Credit Memo Entry
172
Incoming Payment
173
174
Credit Control Area
175
Credit Management Master Record
176
Credit Control Process
177
178
Overview: Accounts Receivable Closing Operations
179
Account Group
180
Account Group
181
Account Group
182
System Walkthrough
183
Questions?
184
Congratulations!
You have just completed the FI configuration Course.
185

FI Config TRNG

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SAP Financial Accounting Course

Course Objectives Course Content

2005 ABeam Consulting

At the conclusion of this course, you will be able to:

2005 ABeam Consulting

Main Business Scenario

2005 ABeam Consulting

2005 ABeam Consulting

2005 ABeam Consulting

Unit 1: Basic Settings

2005 ABeam Consulting

Organizational Elements for Financial Statements The Variant Principle

The Fiscal Year Variant Currencies

2005 ABeam Consulting

Organizational Unit in FI R/3

2005 ABeam Consulting

Creating Company Code

2005 ABeam Consulting

Company Code Components

2005 ABeam Consulting

The Variant Principle

Fiscal Year: Objectives

2005 ABeam Consulting

2005 ABeam Consulting

Define currencies in SAP system Maintain exchange rate type

2005 ABeam Consulting

2005 ABeam Consulting

Maintaining the Exchange Rates

2005 ABeam Consulting

2005 ABeam Consulting

Define Company Code

2005 ABeam Consulting

Define Company Code

2005 ABeam Consulting

Define Company Code

2005 ABeam Consulting

Define Company Code

2005 ABeam Consulting

Define Company Code

2005 ABeam Consulting

Define Company Code

2005 ABeam Consulting

Define Company Code

2005 ABeam Consulting

Update Exchange Rate

2005 ABeam Consulting

Update Exchange Rate

2005 ABeam Consulting

2005 ABeam Consulting

2005 ABeam Consulting

General Ledger: Objectives

2005 ABeam Consulting

2005 ABeam Consulting

Define Chart of Accounts

2005 ABeam Consulting

Assign Chart of Account

2005 ABeam Consulting

One Chart of Accounts, Several Company Codes

Balance Sheet & P + L Accounts

2005 ABeam Consulting

The Account Groups for the GL accounts

2005 ABeam Consulting