Professional Documents
Culture Documents
1. Ownership and Copyright Restriction Situation: i. A new agreement may need to be re-negotiated as the custodian changed (with complex access clauses as happen with films, this would clarify the copyright situation.) ii. Unique recording (eg: oral history tapes ). When requests are received to use the tapes for commercial use.
How to overcome the problem?? a) Clarify who OWNS the material deposited b) Establish who the rightsowners are c) Establish whether the deposit is temporary or permanent as this can affect access rights d) If transferred from another institution and/or country ensure that all details concerning the origin of the item and its ownership rights are documented e) Understand fully the copyright implications agreed at the time of deposit
2. Preservation Copying
Situation: i. To preserve audiovisual materials and make them accessible, there is a need to allow for the copying of the original onto another format. How To Overcome: a) For access/exhibition purposes, ensure that agreement is reached to copy onto a contemporary format b) For preservation work, ensure that either the agreement or copyright legislation allows for the copying of the original onto a more stable format. c) Clear details of the archives responsibility to the depositor for preservation work should be included in any deposit agreement
3. Acces
Situation:
Whether the archive is national or local, private or commercial, there will be certain restrictions on access Why Restriction on Access? a) Copyright and neighbouring rights affect subsequent access to and use of materials b) Trade contract agreements override copyright and may impose restrictions on the archive in the way it manages items
How To Overcome? a) Whilst respecting the interests of the rightsholders, agreements should not be so restrictive as to prevent reasonable access to items. b) Where there are specific restrictions on use of materials (public access, exhibition, restoration), these should be clearly stated in the contract.
5. Deselection
Situation
Selection and appraisal in audiovisual archives is an established practice, so it makes sense to provide for the possible withdrawal of items if they are not felt to be of use to the collection (for a variety of reasons) at some future date.{Because there might be a difference of interests between depositor and archive}.
Overcome?? a) Establish a policy for deselection of items. This will be formulated according to the needs of the collecting Institution. b) Establish what, if any, requirements are needed to inform and/or to return the items to the depositor. c) Ensure that the depositor is aware of these conditions and agrees to them.
Most of the collections stored and preserved in the NAM belong to the creating agencies or private institutions. (Making copies and disseminate the collection are restricted and only with permission from the owners.)
Sources: www.arkib.gov.my/html/themes/arkib/download/NATION_1.pdf
Sources: www.arkib.gov.my/html/themes/arkib/download/NATION_1.pdf
the lack of awareness in preserving the AV materials has caused the lost and damaged
Sources: www.arkib.gov.my/html/themes/arkib/download/NATION_1.pdf