DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH

Name : P. Padmavathi
Designation : Lecturer
Branch : Diploma in Commercial and
Computer Practice.
Institute : Govt. Polytechnic for Women, Suryapet
Year/Sem. : III Semester
Subject : Office Organization
Subject Code : CCP-304
Topic : Office Organisation, Layout
Duration : 50 Mts.
Sub-Topic : Importance of Office Layout
Teaching Aids : PPT, Animations

CCP 304.18 1
Objectives:
On completion of this period, you would be able to

 Explain the importance of Office Layout

CCP 304.18 2
Recap
We have discussed in the last classes

 What is Office Layout

 Objectives of Office Layout

CCP 304.18 3
IMPORTANCE OR ADVANTAGES OF
GOOD OFFICE LAYOUT

CCP 304.18 4
Importance Or Advantages Of
Good Office Layout

1. Promotes economy:
 A good layout aims at making the most economic
and effective use of the available floor space.

 Hence it leads to cost reduction in the office.

CCP 304.18 5
Importance Or Advantages Of
Good Office Layout (Contd…):

2. Promotes efficiency:
 A properly laid out office promotes efficiency
since it is based on the route that documents are
supposed to follow.

 The documents follow the shortest route and this

allows for smooth flow of work.

CCP 304.18 6
Importance Or Advantages Of
Good Office Layout (Contd…):
3. Effective Supervision:

 A good layout makes supervision more effective.

 In fact the amount of supervision needed would

be reduced to the minimum, the burden of
supervision gets reduced and there is saving in
costs of supervision.

CCP 304.18 7
Importance Or Advantages Of
Good Office Layout (Contd…):
4. Optimum use of machines and equipment:

 The layout provides for joint use of machines and

equipment.

 This incidentally also reduces the amount of

investment in them.

CCP 304.18 8
Importance Or Advantages Of
Good Office Layout (Contd…):
5. Speeds up inter-communication:

 A good layout speeds up inter communication

since activities in an office are placed in a
sequence.

 The inter communication follows the shortest

route.

CCP 304.18 9
Importance Or Advantages Of
Good Office Layout (Contd…):

6. Production planning and control:

 The time that a document or information would

take to be produced can be estimated with
greater accuracy and work can be planned
accordingly.

CCP 304.18 10
Importance Or Advantages Of
Good Office Layout (Contd…):

7.Lesser cost of lighting, cooling etc.,:

 A properly laid out office reduces the costs of

permanent fixtures and equipment.

 Besides, the running and maintenance costs

of these systems are reduced.

CCP 304.18 11
Importance Or Advantages Of
Good Office Layout (Contd…):
8. Better morale:

From the worker’s view point, a well planned

office is conducive to his comfort and morale
where as a badly planned office increases
fatigue and tension.

CCP 304.18 12
Importance Or Advantages Of
Good Office Layout (Contd…):
9. Better goodwill:

 A well planned layout projects an image of

efficiency to the visitors.

 This results in greater goodwill in the minds

of those who deal with the office.

CCP 304.18 13
Summary

We have discussed about

 The importance or the advantages of a good office

layout.

CCP 304.18 14
Quiz
1. A good office layout provides

c. Economy
d. Efficiency
e. Effective Supervision
f. All the above

CCP 304.18 15
2. A good layout makes supervision more effective.
(True/False)

Ans: True

CCP 304.18 16
3. A good layout speeds up inter-communication.
(True/False)

Ans: True

CCP 304.18 17
4. A good office layout reduces the costs.
(True/False)

Ans: True

CCP 304.18 18
Frequently asked Questions

1. Define the importance of Office Lay-out.

2. Explain the importance of Office Layout?

3. What are the advantages of Office Layout?

CCP 304.18 19
THANK YOU

CCP 304.18 20