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DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : N. Padmavathi
Designation : Lecturer
Branch : DCCP
Institute : G.P.W., Nellore
Year/Semester : III Semester
Subject : Computer Packages
Sub. Code : CCP 305
Topic : Ms-Excel
Duration : 50 min.
Sub-Topic : Data base in Excel
Teaching Aids : Ppt, Animations, Pictures
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Objectives

On completion of this period, you would be


able to
 Explain the features of database management
 Explain the definition of criteria range
 Filter feature

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RECAP

 Explained the features of data base management


 Different terms used in the data base
 Sorting features

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FILTER

 Extracting the data desired


 Specifying the criteria
 on one or more fields

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Filter option

 Select the ‘data’ menu


 Select the ‘filter’ command
 Select any one of the following :
 Auto filter
 Show all

Advanced filter

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Example slide to go to auto filter option

Filter Auto filter


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The resultant slide to show auto filter option

Auto filter selecting


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The procedure to deselect the auto filter option

 Select the heading row


 In the data menu
 select filter & auto filter

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Example slide to deselect the auto filter
option

Deselects auto filter CCP305.17 9


The procedure to go to advanced filter
option

 Select the data on work sheet


 Select data menu
 Select filter option
 Select advanced filter

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Example slide to select advanced filter
option

Advanced filter option CCP305.17 11


The resultant slide to show advanced filter option

Advanced filter Dialogue Box


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Definition of criteria range

 Criteria is nothing but a condition


 For ex: Sl. No = 2
 Allows to select the records

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The procedure to specify the condition

 Select the data on the work sheet


 Select ‘data’ menu
 Select ‘form’ option
 Click on criteria
 Enter the condition
 Press enter key

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Example slide to show the criteria option

Press Criteria
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Example slide to specify the condition

Enter Sl.No = 2
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The resultant slide to show the required
record

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SUMMARY
1. Explained the features of data management

3. Explained the features of FILTER

5. Explained the definition of criteria range

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QUIZ
1. In data menu we can select the ___ options
a) Sort
b) Filter
c) Form
d) All of the above

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FREQUENTLY ASKED QUESTIONS
1. Explain the features of data management

3. Define criteria range

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