DEPARTMENT OF TECHNICAL EDUCATION

GOVERNMENT OF ANDHRA PRADESH

Name of the Faculty : USHA RANI JASTY
DESIGNATION : Sr. Lecturer in CCP
Branch : D.C.C.P.
Institute : Government Polytechnic for
Women,
: Kakinada, E.G. District.
Semester : 3rd Semester
SUBJECT : Computer Packages
Subject Code : CCP – 305
Major Topic : Ms Access
Duration : 50 minutes
Sub Topic : Adding/Deleting records
through Forms
Teaching Aids : PPT and visuals
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OBJECTIVE

On completion of this period, you would be

able to
 Add Records in Forms
 Delete Records in Forms

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Recap
In the last class , you learned
 Creation of forms using Access Auto Form
 The Steps for creating form
 Forms are designed to improve the appearance of data from
the tables
 Colors, Type styles can also be specified
 Graphics can be added
 It can be created by using Form Wizard also

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Adding Records to Forms

Records can be added in Two ways

 Through Record Number Navigation Box
 Through “Records” Menu

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Through Record Number Navigation Box

 Go to last record
 Press “Next Record button” from “Record Number
Navigation Box”

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Form – Record Navigation keys

Navigating keys

Figure 1: Form Record Navigation

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Record Navigator

Figure 2: Navigating Buttons

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Through “Records” Menu

 Click on “Records” Menu

 Select “Data Entry” Option
 Add new records

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 Records Menu for Data Entry

Records
Menu

Data Entry
Option

Figure 3: Records Menu

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When Data Entry Option is selected, the screen
appears as follows

Figure 4:Data Entry Form for Adding Records

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Deleting Records in Forms

 Select the record to be deleted

 Press “delete” key
or
 Select “delete” option from “Edit” Menu

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SUMMARY

 Data can also be manipulated while using Forms

 Records can also be added or deleted
 Records can be added through Record Number
Navigation Box and also Through “Records” Menu
 Records can be deleted by selecting “delete” option
from “Edit” Menu

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Review Questions

1) Explain the procedure to add record to table through

Form
2) Explain the procedure to delete record from table
through Form

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QUIZ

1. Records can be added in ______ ways

(a)3 (b)2 (c)4 (d)1

Answer (b)
5. Records can be added through Records menu with
option________
(a) Data entry b) data Delete (c) None

Answer (a)

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Assignment

1. Create a form and do the following

 Add records
 Delete records
 Manipulate records

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Thank you

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