SAP Primavera Integration

7 June 2012

Objective

The Objective of SAP Primavera Integration is to having a Central Tool which will give the progress status of Project. The Progress should get recorded automatically on the basis of events. i.e. PO Creation, GRN,Service Entry, Payments. Smooth Planning for Projects using user friendly Primavera.

Best Reporting from both the Systems.

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Out Come

Automated Progress Confirmation. Real Time validated Progress. Single click S-Curve over any level of Hierarchy.i.e. Area, Package, Discipline, Package, Project, etc. Primavera and SAPs Best Reports. Responsibilities, Priorities, Ownership Information of deliverables. Highliting Critical focus Points and concerns .

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Key Benefits Pro active Amendment Notification

The main advantage of integration will be the Pro-active amendment notification by System.
i.e. Consider a Work order having one service concreting on three areas GCW1
Admin Building Boundry Wall Road and darins Qty (CUM) Service Rate (Rs) Weightage Pt Progress (CUM) Progress %

2000 3000 5000

15 12 8

30% 40% 30%

2100 2000 2000

1.05 .6667 .40

Cost Progress (SAP) 2100*15+3500*12+2000*8 = 61 K =67.54 % Physical Progress (Primavera)50*30%+66.67*40%+40*30% = 66.16 % As Cost Progress is too high than the Physical Progress means This will lead to an amendment.
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Key Benefits Cont..

Standerdization of Project Structure for all Systems (SAP and Primavera). Standerdization of Reports. Standerdization of Progress Reporting. Standerd, On system, One click Report availability.

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Current System Status

Currently All Financial Activities are happening in SAP System as PO/WO Creation,GRN, Service Entry etc. While Primavera System having all the Planing Dates, MileStone dates and, Activity relations.

Project Budget PO/WO Creation Purchase Orders/Work Orders GRN / Service Entry Payments
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Projects Plan Project Dates Activity Relations MileStones

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Gaps for Real Time Progress

To meet the real time progress, the financial events must be synchronized with the Physical progress. This means both the Systems must have same structure. i.e. Planning Structure should be same as of Ordering structure. Activities should get Synchronized between the systems.

Currently all activities need to be confirmed manually, while they will be get confirmed automatically after Integration

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System Integration Points

Project Structure Package Weightage Planning Priorities Actual Progress

Projects WBS POC Points Networks Activities Operations Planning Dated Actual Progress User Fields Actual Progress

Projects WBS Activities Activities Work Activity Codes Planning Dates Relationships Actual Progress

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Planning Process after Integration

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Progress Structure for Integration

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SAP Primavera after Integration

Cost Info Planning Dates

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Project Plan and Progress

S/N
1 2 3 4

Activity

Responsibility

Status
Completed In Progress

Date
06.06.2012 20.06.2012 22.06.2012 30.06.2012 28.07.2012 05.08.2012

Project Structure Finalization PMO Team, IT - SAP Technology and Tool Finalization Primavera Architect Integration Tool Ordering Tool Deployement Phase -1 :Integration IT - SAP PMO Team PMO Team IT - SAP IT - SAP

5
6

7
8

Phase-2 : Auto Confirmation

Phase-3 : Advancement

IT - SAP
IT - SAP

20.08.2012
05.09.2012

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Challenges and Required Management Support

Budget for Integration ToolS/N Budget Description Amount (Lacs)

1
2 3 4

Integration Tool , Set up, and Deployement

Tool Licencing Primavera Architect SAP Project System Architect Total

45
25 10 10 90

Speciliazed Resource Required

1. Primavera Architect and Administrator. 2. SAP Project System Architect. Currently there is no Primavera/SAP Architect to support the initiative.

Nomination for Integration Team.

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Confidential

Thank You
7 June 2012